Privacy Policy

Hartig Drug is committed to ensuring the privacy of our customer’s online, in-store and in all other aspects of our relationships with our customers.  Please click on one of the following options to find detailed information about our privacy policies and what we do to protect your information.
Online Privacy Policy
Privacy of Patient Health Information (Notice of Privacy Practices)

Online Privacy Policy

At HartigDrug.com, we are committed to ensuring your online privacy.  Our policies guide us in making decisions we make about how, where and when to collect your personal identifiable information on our website.  Our website meets stringent security and privacy standards for both e-commerce and personal information.

In some circumstances, Hartig Drug’s use of your information will also be subject to the requirements of the Health Information Portability and Accountability Act (HIPAA). For example, when you are submitting information for prescription refills we are subject to the requirements of HIPAA.  In those circumstances, the terms of Hartig Drug’s Notice of Privacy Practices will apply.

Note: the privacy practices set forth in this privacy policy are for this website only. If you link to other web sites, please review the privacy policies posted at those sites.

  • Collection of Information 
    We collect personally identifiable information, like names, postal addresses, email addresses, etc., when voluntarily submitted by our visitors. The information you provide is used to fulfill your specific request. This information is only used to fulfill your specific request, unless you give us permission to use it in another manner, for example to add you to one of our mailing lists.
  • Commitment to Data Security 
    Your personally identifiable information is kept secure.  At Hartig Drug we use state-of-the-art security measures to protect against the loss, misuse and alteration of the information under our control.  Specifically we use Secure Socket Layer (SSL) technology for the areas of our site where we ask you to provide personally identifiable information.  This allows the safe transmission of personal information you give to us because the information is encrypted.  Only authorized employees, agents and contractors (who have agreed to keep information secure and confidential) have access to this information. All emails and newsletters from this site allow you to opt out of further mailings.  We also implement frequent scans of our systems and software to make sure it is running optimally and is not at risk for unauthorized access.
  • Cookie/Tracking Technology 
    The Site may use cookie and tracking technology depending on the features offered. Cookie and tracking technology are useful for gathering information such as browser type and operating system, tracking the number of visitors to the Site, and understanding how visitors use the Site. Cookies can also help customize the Site for visitors. Personal information cannot be collected via cookies and other tracking technology, however, if you previously provided personally identifiable information, cookies may be tied to such information. Aggregate cookie and tracking information may be shared with third parties.
  • Distribution of Information 
    We may share information with governmental agencies or other companies assisting us in fraud prevention or investigation. We may do so when: (1) permitted or required by law; or, (2) trying to protect against or prevent actual or potential fraud or unauthorized transactions; or, (3) investigating fraud which has already taken place. The information is not provided to these companies for marketing purposes.
  • Commitment to Data Security 
    Your personally identifiable information is kept secure.  At Hartig Drug we use state-of-the-art security measures to protect against the loss, misuse and alteration of the information under our control.  Specifically we use Secure Socket Layer (SSL) technology for the areas of our site where we ask you to provide personally identifiable information.  This allows the safe transmission of personal information you give to us because the information is encrypted.  Only authorized employees, agents and contractors (who have agreed to keep information secure and confidential) have access to this information. All emails and newsletters from this site allow you to opt out of further mailings.  We also implement frequent scans of our systems and software to make sure it is running optimally and is not at risk for unauthorized access.
  • Privacy Contact Information 
    If you have any questions, concerns, or comments about our privacy policy you may contact us by email or by calling the number below and asking for the Privacy Officer.
    By Phone: 563-588-8700
We reserve the right to make changes to this policy at our discretion. Any changes to this policy will be posted.

NOTICE OF PRIVACY PRACTICES

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. 
PLEASE REVIEW IT CAREFULLY.

The Hartig Drug Company is required by law to maintain the privacy of Protected Health Information ("PHI") and to provide individuals with notice of our legal duties and privacy practices with respect to PHI. PHI is information that may identify you and that relates to your past, present or future physical or mental health or condition and related health care services. This Notice of Privacy Practices ("Notice") describes how we may use and disclose PHI to carry out treatment, payment or health care operations and for other specified purposes that are permitted or required by law. The Notice also describes your rights with respect to PHI about you. 

The Pharmacy is required to follow the terms of this Notice. We will not use or disclose PHI about you without your written authorization, except as described in this Notice. We reserve the right to change our practices and this Notice and to make the new Notice effective for all PHI we maintain. Upon request, we will provide any revised Notice to you. 

Your Health Information Rights

You have the following rights with respect to PHI about you: 

  • Obtain a paper copy of the Notice upon request. You may request a copy of the Notice at any time. Even if you have agreed to receive the Notice electronically, you are still entitled to a paper copy. To obtain a paper copy, contact Hartig Drug Company, Attn. Privacy Officer, 703 Main St., Dubuque, IA 52001. 
  • Request a restriction on certain uses and disclosures of PHI. You have the right to request additional restrictions on our use or disclosure of PHI about you by sending a written request to Hartig Drug Company, Attn. Privacy Officer, 703 Main St., Dubuque, IA 52001. We are not required to agree to those restrictions. 
  • Inspect and obtain a copy of PHI. You have the right to access and copy PHI about you contained in a designated record set for as long as Hartig Drug Company maintains the PHI. The designated record set usually will include prescription and billing records. To inspect or copy PHI about you, you must send a written request to Hartig Drug Company, Attn. Privacy Officer, 703 Main St., Dubuque, IA 52001. We may charge you a fee for the costs of copying, mailing and supplies that are necessary to fulfill your request. We may deny your request to inspect and copy in certain limited circumstances. If you are denied access to PHI about you, you may request that the denial be reviewed. 
  • Request an amendment of PHI. If you feel that PHI we maintain about you is incomplete or incorrect, you may request that we amend it. You may request an amendment for as long as we maintain the PHI. To request an amendment, you must send a written request to Hartig Drug Company, Attn. Privacy Officer, 703 Main St., Dubuque, IA 52001. You must include a reason that supports your request. In certain cases, we may deny your request for amendment. If we deny your request for amendment, you have the right to file a statement of disagreement with the decision and we may give a rebuttal to your statement. 
  • Receive an accounting of disclosures of PHI. You have the right to receive an accounting of the disclosures we have made of PHI about you after April 14, 2003 for most purposes other than treatment, payment, or health care operations. The accounting will exclude certain disclosures, such as disclosures made directly to you, disclosures you authorize, disclosures to friends or family members involved in your care, and disclosures for notification purposes. The right to receive an accounting is subject to certain other exceptions, restrictions, and limitations. To request an accounting, you must submit a request in writing to Hartig Drug Company, Attn. Privacy Officer, 703 Main St., Dubuque, IA 52001. Your request must specify the time period, but may not be longer than six years. The first accounting you request within a 12 month period will be provided free of charge, but you may be charged for the cost of providing additional accountings. We will notify you of the cost involved and you may choose to withdraw or modify your request at that time. 
  • Request communications of PHI by alternative means or at alternative locations. For instance, you may request that we contact you about medical matters only in writing or at a different residence or post office box. To request confidential communication of PHI about you, you must submit a request in writing to Hartig Drug Company, Attn. Privacy Officer, 703 Main St., Dubuque, IA 52001. Your request must state how or where you would like to be contacted. We will accommodate all reasonable requests. 

Examples of How We May Use and Disclose PHI
The following are descriptions and examples of ways we use and disclose PHI: 

  • We will share PHI between stores within the Hartig Drug Company pharmacy chain. This will enable us to serve you more efficiently. 
  • We will use PHI for treatment. Example: Information obtained by the pharmacist will be used to dispense prescription medications to you. We will document in your record information related to the medications dispensed to you and services provided to you. We may contact you to provide refill reminders or information about treatment alternatives or other health-related benefits and services that may be of interest to you. 
  • We will use PHI for payment. Example: We will contact your insurer or pharmacy benefit manager to determine whether it will pay for your prescription and the amount of your copayment. We will bill you or a third-party payor for the cost of prescription medications dispensed to you. The information on or accompanying the bill may include information that identifies you, as well as the prescriptions you are taking. 
  • We will use PHI for health care operations. Example: Hartig Drug Company may use information in your health record to monitor the performance of the pharmacists providing treatment to you. This information will be used in an effort to continually improve the quality and effectiveness of the health care and service we provide. 

We are likely to use or disclose PHI for the following purposes: 

  • Business associates: There are some services provided by us through contracts with business associates. Examples: The company that electronically transmits your prescription to your insurance company and the company that maintains our pharmacy computer software. When these services are contracted for, we may disclose PHI about you to our business associate so that they can perform the job we have asked them to do and bill you or your third-party payor for services rendered. To protect PHI about you, we require the business associate to appropriately safeguard the PHI.

In some limited situations, the law allows or requires us to use or disclose your health information for purposes beyond treatment, payment and operations.

  • Communication with individuals involved in your care or payment for your care: Health professionals such as pharmacists, using their professional judgment, may disclose to a family member, other relative, close personal friend or any person you identify, PHI relevant to that person’s involvement in your care or payment related to your care. 
  • Food and Drug Administration (FDA): We may disclose to the FDA, or persons under the jurisdiction of the FDA, PHI relative to adverse events with respect to drugs, foods, supplements, products and product defects, or post marketing surveillance information to enable product recalls, repairs, or replacement. 
  • Worker’s compensation: We may disclose PHI about you as authorized by and as necessary to comply with laws relating to worker’s compensation or similar programs established by law. 
  • Public health: As required by law, we may disclose PHI about you to public health or legal authorities charged with preventing or controlling disease, injury, or disability. 
  • Law enforcement: We may disclose PHI about you for law enforcement purposes as required by law or in response to a valid subpoena or other legal process. 
  • As required by law: We must disclose PHI about you when required to do so by law. 
  • Health oversight activities: We may disclose PHI about you to an oversight agency for activities authorized by law. These oversight activities include audits, investigations, and inspections, as necessary for our licensure and for the government to monitor the health care system, government programs, and compliance with civil rights laws. 
  • Judicial and administrative proceedings: If you are involved in a lawsuit or a dispute, we may disclose PHI about you in response to a court or administrative order. We may also disclose PHI about you in response to a subpoena, discovery request, or other lawful process by someone else involved in the dispute, but only if efforts have been made to tell you about the request or to obtain an order protecting the requested PHI. 

We are permitted to use or disclose PHI about you for the following purposes: 

  • Research: We may disclose PHI about you to researchers when their research has been approved by an institutional review board that has reviewed the research proposal and established protocols to ensure the privacy of your information. 
  • Coroners, medical examiners, and funeral directors: We may release PHI about you to a coroner or medical examiner. This may be necessary, for example, to identify a deceased person or determine the cause of death. We may also disclose PHI to funeral directors consistent with applicable law to carry out their duties. 
  • Organ or tissue procurement organizations: Consistent with applicable law, we may disclose PHI about you to organ procurement organizations or other entities engaged in the procurement, banking, or transplantation of organs for the purpose of tissue donation and transplant. 
  • Notification: We may use or disclose PHI about you to notify or assist in notifying a family member, personal representative, or another person responsible for your care, your location, and your general condition. 
  • Correctional institution: If you are or become an inmate of a correctional institution, we may disclose PHI to the institution or its agents when necessary for your health or the health and safety of others. 
  • To avert a serious threat to health or safety: We may use and disclose PHI about you when necessary to prevent a serious threat to your health and safety or the health and safety of the public or another person. 
  • Military and veterans: If you are a member of the armed forces, we may release PHI about you as required by military command authorities. We may also release PHI about foreign military personnel to the appropriate military authority. 
  • National security and intelligence activities: We may release PHI about you to authorized federal officials for intelligence, counterintelligence, and other national security activities authorized by law. 
  • Protective services for the President and others: We may disclose PHI about you to authorized federal official so they may provide protection to the President, other authorized persons or foreign heads of state or conduct special investigations. 
  • Victims of abuse, neglect, or domestic violence: We may disclose PHI about you to a government authority, such as a social service or protective services agency, if we reasonably believe you are a victim of abuse, neglect, or domestic violence. We will only disclose this type of information to the extent required by law, if you agree to the disclosure, or if the disclosure is allowed by law and we believe it is necessary to prevent serious harm to you or someone else or the law enforcement or public official that is to receive the report represents that it is necessary and will not be used against you. 
  • HIV/AIDS: We will not disclose any HIV/AIDS-related information, except in situations where the subject of the information has provided us with a written authorization allowing the release or where we are authorized or required by state or federal law to make the disclosure. 

Other Uses and Disclosures of PHI

Hartig Drug Company will obtain your written authorization before using or disclosing PHI about you for purposes other than those provided for above or as otherwise permitted or required by law. You may revoke an authorization in writing at any time. Upon receipt of the written revocation, we will stop using or disclosing PHI about you, except to the extent that we have already taken action in reliance on the authorization.

For More Information or to Report a Problem

If you have questions or would like additional information about Hartig Drug Company’s privacy practices, you may contact Hartig Drug Company, Attn. Privacy Officer, 703 Main St., Dubuque, IA 52001 (563)-588-8700, Ext 221. If you believe your privacy rights have been violated, you can file a complaint with the Hartig Drug Company Privacy Officer or with the Secretary of Health and Human Services, 200 Independence Avenue, S.W., Washington, DC 20201, (202) 619-0257 or (877) 696-6775 (toll free). There will be no retaliation for filing a complaint.

This Notice is effective as of April 14, 2003.
Hartig Drug Company, Corporate Offices, 703 Main Street, P.O. Box 709, Dubuque, Iowa 52004-0709